How to Invoice as a Bookkeeper in New York, NY

Invoicing guide for bookkeepers in New York: 4% NY sales tax, 2%/mo late-fee cap, plus NY licensing and contractor rules.

Combined sales tax
4%
Late fee cap
2%/mo
Net terms
15 days
Deposit
0%
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1. New York-specific tax handling

  • State sales tax: 4%. Local jurisdictions in New York may add their own rate — verify with your local tax assessor.
  • Late fees: NY statute NY Gen. Oblig. Law §5-501 caps interest on unpaid invoices at 2% per month.

2. Standard bookkeeper line items

  • Monthly bookkeeping — billed by month (~$350 default).
  • Catch-up work — billed by hour (~$65 default).
  • Year-end / 1099 prep — billed by flat.

3. Payment terms that work in New York

Net 15 is standard for bookkeepers.0 Accept card and ACH on the invoice itself — New York customers expect a one-click payment link in their inbox.

4. Licensing & disclosures

No license required. Some clients may request CPB (AIPB) or QB ProAdvisor credentials.

Metro
New York
State
NY
Net terms
15 days
Deposit
0%

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