How to Invoice as a Event Planner in Madison, WI

Invoicing guide for event planners in Madison: 5% WI sales tax, 0.42%/mo late-fee cap, plus WI licensing and contractor rules.

Combined sales tax
5%
Late fee cap
0.42%/mo
Net terms
30 days
Deposit
50%
Create your first invoice freeSee pricing

1. Madison-specific tax handling

  • State sales tax: 5%. Local jurisdictions in Madison may add their own rate — verify with your local tax assessor.
  • Late fees: WI statute Wis. Stat. §138.04 caps interest on unpaid invoices at 1.5% per month.

2. Standard event planner line items

  • Planning package — billed by flat.
  • Day-of coordination — billed by flat.
  • Hourly consulting — billed by hour (~$125 default).
  • Vendor management — % of spend — billed by pct (~$15 default).

3. Payment terms that work in Madison

Net 30 is standard for event planners. Most event planners in competitive markets like Madison require a 50% deposit upfront before scheduling work. Accept card and ACH on the invoice itself — Madison customers expect a one-click payment link in their inbox.

4. Licensing & disclosures

No license required. Liability insurance and venue COI requirements are standard.

Metro
Madison
State
WI
Net terms
30 days
Deposit
50%

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