How to Invoice as a Event Planner in Charleston, WV

Invoicing guide for event planners in Charleston: 6% WV sales tax, 0.67%/mo late-fee cap, plus WV licensing and contractor rules.

Combined sales tax
6%
Late fee cap
0.67%/mo
Net terms
30 days
Deposit
50%
Create your first invoice freeSee pricing

1. Charleston-specific tax handling

  • State sales tax: 6%. Local jurisdictions in Charleston may add their own rate — verify with your local tax assessor.
  • Late fees: WV statute W. Va. Code §47-6-5 caps interest on unpaid invoices at 1.5% per month.

2. Standard event planner line items

  • Planning package — billed by flat.
  • Day-of coordination — billed by flat.
  • Hourly consulting — billed by hour (~$125 default).
  • Vendor management — % of spend — billed by pct (~$15 default).

3. Payment terms that work in Charleston

Net 30 is standard for event planners. Most event planners in competitive markets like Charleston require a 50% deposit upfront before scheduling work. Accept card and ACH on the invoice itself — Charleston customers expect a one-click payment link in their inbox.

4. Licensing & disclosures

No license required. Liability insurance and venue COI requirements are standard.

Metro
Charleston
State
WV
Net terms
30 days
Deposit
50%

Nearby metros

Related