1. What every fence installer invoice must include

A compliant fence installer invoice has eight parts: your business name and contact info, a unique invoice number, issue date, payment due date, the customer's name and address, an itemized list of work, the total amount due, and accepted payment methods. If you're collecting sales tax, that line is required too.

2. Set your line items

Most fence installers structure invoices around these 4 categories:

Materials — billed by itemized.
Labor — per linear foot — billed by linear-foot at a ~$18 default.
Gate install — billed by flat at a ~$250 default.
Permit fee — billed by passthrough.

3. Set payment terms

The standard for fence installers is Net 14 — payment due within 14 days of the invoice date. Most fence installers also require a 33% deposit upfront before starting work. Spell out late-fee terms (most states cap monthly late fees around 1.5%) and accepted payment methods on the invoice itself.

4. Licensing & legal disclosures

Contractor license required in most states for jobs over a threshold. HOA approval often required.

5. Send and follow up

Send the invoice the same day work is completed (or upon milestone for larger projects). Use software that tracks opens and lets the customer pay by card or bank transfer in one click — the average fence installer-class invoice gets paid 2× faster when the customer can pay online without leaving their inbox.

Average invoice

$3,400

Standard terms

Net 14

Typical deposit

33%

BLS code

47-4031

State-by-state fence installer invoicing guides

State rules differ on sales tax, statutory late fees, and contractor disclosure requirements. Pick your state for a guide tuned to local law.

How to Invoice as a Fence Installer: Step-by-Step Guide