1. What every flooring installer invoice must include

A compliant flooring installer invoice has eight parts: your business name and contact info, a unique invoice number, issue date, payment due date, the customer's name and address, an itemized list of work, the total amount due, and accepted payment methods. If you're collecting sales tax, that line is required too.

2. Set your line items

Most flooring installers structure invoices around these 4 categories:

Removal of existing flooring — billed by itemized.
Installation labor — billed by hour at a ~$65 default.
Flooring material — billed by itemized.
Trim & transitions — billed by itemized.

3. Set payment terms

The standard for flooring installers is Net 14 — payment due within 14 days of the invoice date. Most flooring installers also require a 30% deposit upfront before starting work. Spell out late-fee terms (most states cap monthly late fees around 1.5%) and accepted payment methods on the invoice itself.

4. Licensing & legal disclosures

Most states require general contractor license over a threshold. Manufacturer certifications (e.g., NWFA) often expected.

5. Send and follow up

Send the invoice the same day work is completed (or upon milestone for larger projects). Use software that tracks opens and lets the customer pay by card or bank transfer in one click — the average flooring installer-class invoice gets paid 2× faster when the customer can pay online without leaving their inbox.

Average invoice

$2,900

Standard terms

Net 14

Typical deposit

30%

BLS code

47-2041

State-by-state flooring installer invoicing guides

State rules differ on sales tax, statutory late fees, and contractor disclosure requirements. Pick your state for a guide tuned to local law.

How to Invoice as a Flooring Installer: Step-by-Step Guide