How to Invoice as a General Contractor in New York, NY

Invoicing guide for general contractors in New York: 4% NY sales tax, 2%/mo late-fee cap, plus NY licensing and contractor rules.

Combined sales tax
4%
Late fee cap
2%/mo
Net terms
30 days
Deposit
25%
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1. New York-specific tax handling

  • State sales tax: 4%. Local jurisdictions in New York may add their own rate — verify with your local tax assessor.
  • Late fees: NY statute NY Gen. Oblig. Law §5-501 caps interest on unpaid invoices at 2% per month.

2. Standard general contractor line items

  • Mobilization — billed by flat.
  • Labor — billed by hour (~$85 default).
  • Materials — billed by itemized.
  • Subcontractor markup — billed by percent.

3. Payment terms that work in New York

Net 30 is standard for general contractors. Most general contractors in competitive markets like New York require a 25% deposit upfront before scheduling work. Accept card and ACH on the invoice itself — New York customers expect a one-click payment link in their inbox.

4. Licensing & disclosures

Most states require a general contractor license over a job-value threshold (varies $500-$50K). Bonding and insurance commonly required.

Metro
New York
State
NY
Net terms
30 days
Deposit
25%

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