1. What every massage therapist invoice must include

A compliant massage therapist invoice has eight parts: your business name and contact info, a unique invoice number, issue date, payment due date, the customer's name and address, an itemized list of work, the total amount due, and accepted payment methods. If you're collecting sales tax, that line is required too.

2. Set your line items

Most massage therapists structure invoices around these 4 categories:

60-min session — billed by session at a ~$110 default.
90-min session — billed by session at a ~$160 default.
Hot stone add-on — billed by flat at a ~$25 default.
Insurance billing — billed by flat.

3. Set payment terms

The standard for massage therapists is Net 0 — payment due within 0 days of the invoice date.0 Spell out late-fee terms (most states cap monthly late fees around 1.5%) and accepted payment methods on the invoice itself.

4. Licensing & legal disclosures

Licensed in 47 states (LMT). HIPAA compliance required for insurance billing. Receipts must include license number in most states.

5. Send and follow up

Send the invoice the same day work is completed (or upon milestone for larger projects). Use software that tracks opens and lets the customer pay by card or bank transfer in one click — the average massage therapist-class invoice gets paid 2× faster when the customer can pay online without leaving their inbox.

Average invoice

$130

Standard terms

Net 0

Typical deposit

BLS code

31-9011

State-by-state massage therapist invoicing guides

State rules differ on sales tax, statutory late fees, and contractor disclosure requirements. Pick your state for a guide tuned to local law.

How to Invoice as a Massage Therapist: Step-by-Step Guide