How to Invoice as a Moving Company in New York, NY

Invoicing guide for moving companys in New York: 4% NY sales tax, 2%/mo late-fee cap, plus NY licensing and contractor rules.

Combined sales tax
4%
Late fee cap
2%/mo
Net terms
0 days
Deposit
25%
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1. New York-specific tax handling

  • State sales tax: 4%. Local jurisdictions in New York may add their own rate — verify with your local tax assessor.
  • Late fees: NY statute NY Gen. Oblig. Law §5-501 caps interest on unpaid invoices at 2% per month.

2. Standard moving company line items

  • Labor — per hour per mover — billed by hour (~$65 default).
  • Truck fee — billed by flat (~$150 default).
  • Packing materials — billed by itemized.
  • Long-distance mileage — billed by mile.

3. Payment terms that work in New York

Net 0 is standard for moving companys. Most moving companys in competitive markets like New York require a 25% deposit upfront before scheduling work. Accept card and ACH on the invoice itself — New York customers expect a one-click payment link in their inbox.

4. Licensing & disclosures

Intrastate movers regulated by state PUC. Interstate movers require USDOT and FMCSA registration; binding/non-binding estimate rules apply.

Metro
New York
State
NY
Net terms
0 days
Deposit
25%

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