How to Invoice as a Voice Actor: Step-by-Step Guide

Voice Actor invoicing guide: line items, payment terms (Net 30), deposits (0% standard), and how to get paid faster. Includes a free downloadable template.

Avg invoice
$650
Net terms
30 days
Deposit
0%
Line items
4
Create your first invoice freeSee pricing

1. What every voice actor invoice must include

A compliant voice actor invoice has eight parts: your business name and contact info, a unique invoice number, issue date, payment due date, the customer's name and address, an itemized list of work, the total amount due, and accepted payment methods. If you're collecting sales tax, that line is required too.

2. Set your line items

Most voice actors structure invoices around these 4 categories:

  • Session fee — billed by flat at a ~$250 default.
  • Usage / buyout — billed by flat.
  • Revisions / pickups — billed by flat.
  • Studio surcharge — billed by flat.

3. Set payment terms

The standard for voice actors is Net 30 — payment due within 30 days of the invoice date.0 Spell out late-fee terms (most states cap monthly late fees around 1.5%) and accepted payment methods on the invoice itself.

4. Licensing & legal disclosures

No license required. SAG-AFTRA scale rates apply for union work.

5. Send and follow up

Send the invoice the same day work is completed (or upon milestone for larger projects). Use software that tracks opens and lets the customer pay by card or bank transfer in one click — the average voice actor-class invoice gets paid 2× faster when the customer can pay online without leaving their inbox.

Average invoice
$650
Standard terms
Net 30
Typical deposit
0%
BLS code
27-2011

State-by-state voice actor invoicing guides

State rules differ on sales tax, statutory late fees, and contractor disclosure requirements. Pick your state for a guide tuned to local law.

Related