How to Invoice as a Bookkeeper in Virginia

How to invoice as a bookkeeper in Virginia: VA sales tax 4.30% (services usually exempt), late fees capped at 1.5%/mo under Va. Code §6.2-301, written contracts required over $1,000. Step-by-step guide with a free template.

State sales tax
4.3%
Late fee cap
1.5%/mo
Net terms
15 days
Deposit
0%
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1. Virginia-specific invoice requirements

  • Sales tax line: 4.30% state rate. Most services rendered in Virginia are exempt from sales tax — but materials, parts, and tangible goods are not. State 4.3% + mandatory 1% local + regional adds. Combined 5.3-7%.
  • Late-fee cap: Virginia statute Va. Code §6.2-301 caps interest on unpaid invoices at 1.5% per month. Spell out the rate in writing on every invoice and in your contract — courts won't enforce undisclosed fees.
  • Written contract required: Virginia requires a signed agreement for any job over $1,000. Reference the contract number on the invoice.
  • Right-to-cancel notice: Customers in Virginia get 72-hour cancellation rights on certain home-services contracts. Disclose this in your terms.

2. Bookkeeper line items + standard terms

Every bookkeeper invoice in Virginia should itemize work clearly. Standard bookkeepers use Net 15 terms with no deposit required.

  • Monthly bookkeeping — billed by month (~$350 default).
  • Catch-up work — billed by hour (~$65 default).
  • Year-end / 1099 prep — billed by flat.

3. Bookkeeper licensing in Virginia

No license required. Some clients may request CPB (AIPB) or QB ProAdvisor credentials.

4. Send and follow up

Send the invoice the same day work completes. Use software that records open events and offers a one-click online payment so you don't need to chase a check by mail. Virginia customers expect digital payment options today — accepting card and ACH typically reduces days-to-paid by 30–50%.

Average invoice
$685
State
VA
Net terms
15 days
Deposit
0%

Virginia metro guides

Metro-specific guides include the combined sales-tax rate and local pricing benchmarks.

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