1. What every moving company invoice must include

A compliant moving company invoice has eight parts: your business name and contact info, a unique invoice number, issue date, payment due date, the customer's name and address, an itemized list of work, the total amount due, and accepted payment methods. If you're collecting sales tax, that line is required too.

2. Set your line items

Most moving companys structure invoices around these 4 categories:

Labor — per hour per mover — billed by hour at a ~$65 default.
Truck fee — billed by flat at a ~$150 default.
Packing materials — billed by itemized.
Long-distance mileage — billed by mile.

3. Set payment terms

The standard for moving companys is Net 0 — payment due within 0 days of the invoice date. Most moving companys also require a 25% deposit upfront before starting work. Spell out late-fee terms (most states cap monthly late fees around 1.5%) and accepted payment methods on the invoice itself.

4. Licensing & legal disclosures

Intrastate movers regulated by state PUC. Interstate movers require USDOT and FMCSA registration; binding/non-binding estimate rules apply.

5. Send and follow up

Send the invoice the same day work is completed (or upon milestone for larger projects). Use software that tracks opens and lets the customer pay by card or bank transfer in one click — the average moving company-class invoice gets paid 2× faster when the customer can pay online without leaving their inbox.

Average invoice

$1,100

Standard terms

Net 0

Typical deposit

25%

BLS code

53-7062

State-by-state moving company invoicing guides

State rules differ on sales tax, statutory late fees, and contractor disclosure requirements. Pick your state for a guide tuned to local law.

How to Invoice as a Moving Company: Step-by-Step Guide