How to Invoice as a Moving Company in Florida

How to invoice as a moving company in Florida: FL sales tax 6.00% (services usually exempt), late fees capped at 1.5%/mo under Fla. Stat. §687.03 (usury), written contracts required over $2,500. Step-by-step guide with a free template.

State sales tax
6%
Late fee cap
1.5%/mo
Net terms
0 days
Deposit
25%
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1. Florida-specific invoice requirements

  • Sales tax line: 6.00% state rate. Most services rendered in Florida are exempt from sales tax — but materials, parts, and tangible goods are not. Most services exempt; tangible goods taxable. Local discretionary surtax up to 1.5%.
  • Late-fee cap: Florida statute Fla. Stat. §687.03 (usury) caps interest on unpaid invoices at 1.5% per month. Spell out the rate in writing on every invoice and in your contract — courts won't enforce undisclosed fees.
  • Written contract required: Florida requires a signed agreement for any job over $2,500. Reference the contract number on the invoice.
  • Right-to-cancel notice: Customers in Florida get 72-hour cancellation rights on certain home-services contracts. Disclose this in your terms.

2. Moving Company line items + standard terms

Every moving company invoice in Florida should itemize work clearly. Standard moving companys use Net 0 terms with a 25% deposit required upfront.

  • Labor — per hour per mover — billed by hour (~$65 default).
  • Truck fee — billed by flat (~$150 default).
  • Packing materials — billed by itemized.
  • Long-distance mileage — billed by mile.

3. Moving Company licensing in Florida

Intrastate movers regulated by state PUC. Interstate movers require USDOT and FMCSA registration; binding/non-binding estimate rules apply.

4. Send and follow up

Send the invoice the same day work completes. Use software that records open events and offers a one-click online payment so you don't need to chase a check by mail. Florida customers expect digital payment options today — accepting card and ACH typically reduces days-to-paid by 30–50%.

Average invoice
$1,100
State
FL
Net terms
0 days
Deposit
25%

Florida metro guides

Metro-specific guides include the combined sales-tax rate and local pricing benchmarks.

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