How to Invoice as a Notary Public: Step-by-Step Guide

How notary publics structure their invoices: 4 standard line items, 0% deposit (industry norm), Net 0 terms, and $165 average invoice size. Read the full breakdown.

Avg invoice
$165
Net terms
0 days
Deposit
0%
Line items
4
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1. What every notary public invoice must include

A compliant notary public invoice has eight parts: your business name and contact info, a unique invoice number, issue date, payment due date, the customer's name and address, an itemized list of work, the total amount due, and accepted payment methods. If you're collecting sales tax, that line is required too.

2. Set your line items

Most notary publics structure invoices around these 4 categories:

  • Notarization (per signature) — billed by flat.
  • Mobile travel fee — billed by flat.
  • After-hours surcharge — billed by flat.
  • Loan signing flat fee — billed by flat at a ~$175 default.

3. Set payment terms

The standard for notary publics is Net 0 — payment due within 0 days of the invoice date.0 Spell out late-fee terms (most states cap monthly late fees around 1.5%) and accepted payment methods on the invoice itself.

4. Licensing & legal disclosures

State commission required. Per-act fees are capped by state statute. NSA background check required for loan signings.

5. Send and follow up

Send the invoice the same day work is completed (or upon milestone for larger projects). Use software that tracks opens and lets the customer pay by card or bank transfer in one click — the average notary public-class invoice gets paid 2× faster when the customer can pay online without leaving their inbox.

Average invoice
$165
Standard terms
Net 0
Typical deposit
0%
BLS code
23-2011

State-by-state notary public invoicing guides

State rules differ on sales tax, statutory late fees, and contractor disclosure requirements. Pick your state for a guide tuned to local law.

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